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Title
Text copied to clipboard!HR Assistant
Description
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We are looking for a dedicated and detail-oriented HR Assistant to join our Human Resources team. The ideal candidate will be responsible for providing administrative support to the HR department, assisting with the recruitment process, maintaining employee records, and ensuring compliance with company policies and legal regulations. This role requires excellent organizational skills, strong communication abilities, and a proactive approach to problem-solving. The HR Assistant will play a crucial role in fostering a positive work environment and supporting the overall HR strategy. Key responsibilities include coordinating interviews, managing onboarding processes, handling employee inquiries, and assisting with payroll and benefits administration. The successful candidate will have a strong understanding of HR best practices and be able to handle sensitive information with confidentiality. This is an excellent opportunity for someone looking to grow their career in Human Resources and make a meaningful impact within our organization.
Responsibilities
Text copied to clipboard!- Assist with day-to-day operations of the HR functions and duties
- Provide clerical and administrative support to Human Resources executives
- Compile and update employee records (hard and soft copies)
- Process documentation and prepare reports relating to personnel activities (staffing, recruitment, training, grievances, performance evaluations, etc.)
- Coordinate HR projects (meetings, training, surveys, etc.) and take minutes
- Deal with employee requests regarding human resources issues, rules, and regulations
- Assist in payroll preparation by providing relevant data (absences, bonus, leaves, etc.)
- Communicate with public services when necessary
- Properly handle complaints and grievance procedures
- Coordinate communication with candidates and schedule interviews
- Conduct initial orientation to newly hired employees
- Assist our recruiters to source candidates and update our database
- Prepare and post job advertisements on various job boards
- Assist in organizing and managing new employee orientation, on-boarding, and training programs
- Maintain employee files and records in electronic and paper form
- Ensure compliance with labor regulations
- Assist with the development and implementation of HR policies and procedures
- Support other assigned functions
Requirements
Text copied to clipboard!- Proven experience as an HR Assistant, Staff Assistant, or relevant human resources/administrative position
- Familiarity with HR software and databases
- Experience with MS Office (MS Excel and MS Outlook, in particular)
- Basic knowledge of labor laws
- Excellent organizational skills
- Strong communication and interpersonal skills
- Ability to handle data with confidentiality
- Good problem-solving skills
- Bachelor’s degree in Human Resources or related field
- Ability to work independently and as part of a team
- Attention to detail
- Ability to multitask and prioritize tasks
- Strong ethics and reliability
- Customer service orientation
- Proactive and self-motivated
Potential interview questions
Text copied to clipboard!- Can you describe your experience with HR software and databases?
- How do you handle confidential information?
- What strategies do you use to prioritize tasks?
- Can you provide an example of a time you resolved a conflict at work?
- How do you stay updated with labor laws and HR best practices?
- Describe a time when you had to manage multiple tasks simultaneously. How did you handle it?
- What do you think are the most important qualities for an HR Assistant?
- How do you ensure accuracy and attention to detail in your work?
- Can you describe your experience with payroll and benefits administration?
- How do you handle employee grievances and complaints?